How do the Timesheets Work?

Timesheets are an essential feature in TaskPilot, designed to facilitate efficient time management and tracking for various tasks within your organization. By providing a structured approach to monitoring work hours and activities, timesheets help ensure accurate billing, improved productivity, and better project management. The Timesheets page in TaskPilot is divided into two main sections: Time Tracking and Time Reports. Each serves a distinct purpose and offers unique functionalities to enhance your time management capabilities.

The Purpose of Timesheets

The primary purpose of timesheets is to record the amount of time an individual spends on different tasks and projects. This data is crucial for several reasons:

• Accurate Billing: Ensures clients are billed correctly based on the actual time spent on their projects.
• Productivity Tracking: Helps in identifying how efficiently time is being utilized and where improvements can be made.
• Project Management: Facilitates better planning and allocation of resources by providing insights into time consumption patterns.
• Compliance: Helps in maintaining records for regulatory compliance and internal audits.

By capturing detailed information on time spent across various activities, timesheets contribute to overall organizational efficiency and transparency.

Time Tracking 

The Time Tracking tab provides a real-time view of all ongoing and recent tasks, categorized into three main statuses: active, not active, and on break. The grid layout offers a snapshot of key information for each task, including:

• Active Tasks: These are tasks that are currently being worked on. This section helps you keep track of what work is in progress and how much time has been dedicated to these tasks so far.
• Not Active Tasks: Tasks that are not currently being worked on but have recorded time entries. This section is useful for reviewing tasks that have been paused or are pending further action.
• On Break: Tasks where work has been temporarily halted, often due to breaks. This helps in distinguishing between productive work time and breaks, providing a clearer picture of actual working hours.

Each task entry in this tab includes brief information such as the time paid or spent on the task and the start time, offering a concise overview of your current workload. This tab is particularly useful for day-to-day monitoring and managing your activities efficiently.

Time Reports

The Time Reports tab offers a more analytical view, allowing users to generate detailed reports based on their time tracking data. This tab is equipped with various filters to help you customize the reports according to your specific needs:

• Date Range: This filter allows you to specify a particular period for which you want to generate the report. It helps in comparing time usage over different weeks, months, or any custom timeframe.
• Division: If your organization has multiple divisions or departments, this filter helps in narrowing down the report to a specific division, providing insights into departmental productivity and time management.
• Client: This filter is particularly useful for client-facing projects, as it allows you to generate reports for specific clients, showing how much time has been spent on their projects.
• App User: This filter lets you view reports based on individual users, helping in assessing the productivity and workload of specific team members.

By applying these filters, the Time Reports tab provides a comprehensive breakdown of time spent on various tasks, enabling better decision-making and strategic planning. It helps in identifying trends, assessing efficiency, and ensuring that resources are being used optimally.